Optical Character Recognition (OCR) is the most widely used type of method to convert data. OCR involves a process whereby written or printed text is recognized from digitized and scanned documents. The technology first scans photos, analyzes, and translates the characters into editable text.
The image to text converter has greatly improved the work, especially the process of data entry. The program enables instant conversion of scanned documents to searchable text files.
In today’s era, the need for scanning documents is on the rise as it allows to view and edit digital files conveniently when required. The converted files can also be shared easily through an electronic medium.
Why Use an Image to Text Converter Tool?
The image to text converter tool has a lot of advantages and uses. It mainly helps businesses enhance their effectiveness and efficiency at work. The software has the ability to convert a large number of files, particularly in an office setting where documents are scanned in high volumes.
Let’s look into how the image to text converter tools can help businesses.
- Makes Document Editable
This is perhaps one of the best advantages offered by the image to text converter tool. No matter how accurate scanned documents may be, it may require an edition at some point or the other, especially when the information needs to be updated. An OCR tool can convert files into your preferred formats that you can easily edit. This is particularly useful for organizations that need to keep their files constantly updated with current practices.
- Higher Productivity
An image to text converter tool helps the organization achieve higher productivity by allowing quicker data retrieval. The employees that were required to put in the manual efforts to extract relevant data can now focus on core activities. Also, employees do not have to take numerous trips to the record room to access data from hard files as they can now access it from the comfort of the workstation on their system.
- Cost Reduction
With an image to text converter tool, you can cut down the immense cost of hiring employees to carry out data extraction. Also, it trims various other costs, such as copying, paper, printing, courier, and so on. Storage cost is also reduced to a remarkably low level as the documents can now be stored on your digital device.
- High Accuracy
When you have to convert a hard file into a digital document, manual data entry can result in inaccuracies. By using an automated image to text converter program, you can reduce errors and mistakes as the tool converts the exact same words. Problems such as data loss can also be tackled using the image to text converter tools.
- Superior Data Security
Data security is of the utmost importance for companies. Paper documents can easily be destroyed, misplaced, or stolen. However, when you convert data using an image to text converter to a digital file, you secure mishandling to a lot of extents. Digital data offers more security than hard documents.
- Text Searchable Documents
Searching paper files can be difficult, especially if you have a record room with hundreds and thousands of documents. The image to text converter tool has made document searching convenient. You can convert your documents into a digital file and quickly look over numbers, addresses, and information by using the system’s search option.
The Best Image to Text Converter Tools in the Market
More and more organizations are now shifting to digital documents to save the hassle as well as the environment from unnecessary paper consumption. Technology has undoubtedly helped us achieve this edge. Let’s take a look at how some of the OCR tools have helped us improve our work processes.
When it comes to usability, Small SEO Tools is perhaps the best. This image to text tool allows you to directly upload the scanned image file from Dropbox, Google Drive, or you may copy-paste the URL of the image you would like to convert to text. This picture to text converter not only converts the text correctly but also translates the format and layout. The best feature of SmallSEOTools’ image to text converter is that it is completely free to use!
- Simple OCR
As the name suggests, a simple OCR is an image to text converter with a simplified and easy-to-use interface. Some may call it a bit outdated, but the accuracy by which it converts typed documents into editable text is commendable. Simple OCR offers a 14-day free trial. After that, you can subscribe to their premium version.
- Easy Screen OCR
Easy Screen OCR is a tool that works on cloud-based technology. The tool is not entirely free as you will have to upgrade to a premium version after 20 queries. Easy Screen OCR is super-fast and convenient to use. The tool supports more than 100 languages, a feature not found in most OCR tools.